Onboarding · Part 5 of 5

Running your first blood donation camp with VenaShield

From registering the organizer to the post-camp report: inspection before going live, the camp team, offline collection and in-ward.

A camp brings together three parties: your center, an organizer (a college, company, NGO or community group) and the donors. This guide follows a camp from the first call with the organizer to the report afterwards.

Step 1: Register the organizer

Open Camp Management → Organizer Registry and add the organizer, with:

• name
• type
• contact person
• phone
• email

Every call, visit or message with them can be logged against the organizer. Over time this becomes their track record: how many camps they held and how they went.

Site admins and medical officers can register organizers.

Step 2: Schedule the camp

In Camp Dashboard, create the camp with:

• the organizer
• the date and times
• the location
• a target number of units

The camp starts out as scheduled.

Step 3: Inspect the venue before the camp

A medical officer inspects the venue and fills in the inspection checklist in Camp Dashboard:

• each item on the checklist, with remarks
• number of beds and expected donors
• the occasion
• the doctors and hospitals on call
• the inspector's notes

A camp cannot go live until a passing inspection is signed.

Step 4: Assign the team

Assign the camp team from your approved staff by role:

• phlebotomists
• the medical officer
• desk staff

Step 5: Camp day

1. Donors who pre-registered show their QR code at the desk (part 4). Walk-ins register as usual.
2. Phlebotomists collect the bags. The live camp view shows progress against the target.
3. With no signal, collection carries on offline and syncs later.

Step 6: Back at the center

Bring the bags back in with Camp In-ward. Each unit then goes through testing and release like any other.

Step 7: The post-camp report

Camp Reports works out the camp's results from its own records:

• how many donors registered
• how many were deferred, and why
• how many donated
• units by blood group
• wastage
• donor reactions

Staff can add feedback on the camp.

The site admin chooses who receives the report, in Administration → Camp Report Recipients. The organizer gets the totals only, never donor details. Today the report is shared inside the app. Your team passes the organizer's copy on to them.